SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
SPECIAL JOINT MEETING OF THE
SANTA ROSA CITY COUNCIL AND PLANNING COMMISSION
CITY HALL, 100 SANTA ROSA AVENUE
MARCH 20, 2012
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
2.1 PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
2.3 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9)
Name of case: Waters v. City of Santa Rosa, Sonoma County Superior Court Case No. SCV-248684
2.5 ADJOURN CLOSED SESSIONS AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
RECESS CITY COUNCIL REGULAR MEETING AND CONVENE TO A SPECIAL JOINT MEETING OF THE CITY COUNCIL AND THE PLANNING COMMISSION
SPECIAL JOINT MEETING OF THE
SANTA ROSA CITY COUNCIL AND
CITY COUNCIL CHAMBER
TUESDAY, MARCH 20, 2012
NOTICE IS HEREBY GIVEN that the Council of the City of Santa Rosa will hold a Special Joint Meeting on Tuesday, March 20, 2012, in the City Council Chamber, 100 Santa Rosa Avenue, Santa Rosa, California, at 3:00 p.m. The purpose of this meeting is to hold a Special Joint Meeting of the City Council and Planning Commission to consider the following matters:
1. CALL TO ORDER AND ROLL CALL
2. PUBLIC COMMENT (PUBLIC COMMENT IS LIMITED TO ITEMS WHICH ARE THE SUBJECT OF THE SPECIAL JOINT MEETING)
3. JOINT STUDY SESSION
3.1 ANNUAL REVIEW OF THE GENERAL PLAN AND GROWTH MANAGEMENT AND HOUSING ALLOCATION PLAN ORDINANCES
Each year, the Planning Commission and City Council review the General Plan, consistent with state planning and zoning law. The study session will allow time to cover General Plan actions in 2011, housing needs information, as well as to review the operation of the Growth Management program and the Housing Allocation Plan over the last year.
4. ADJOURN SPECIAL JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION
4:00 P.M. RECONVENE CITY COUNCIL REGULAR MEETING (CITY COUNCIL CHAMBER)
3. ANNOUNCEMENT OF ROLL CALL
4. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
5. PROCLAMATIONS/PRESENTATIONS – NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
6. STAFF BRIEFINGS
This time is reserved for City staff to provide a five minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
6.1 TEMPORARY TRANSIT MALL RELOCATION
Staff will explain the conversion of First Street between Santa Rosa Avenue and D Street to serve as a temporary Transit Mall this summer during the renovation of the Second Street Transit Mall.
7. APPROVAL OF MINUTES – March 6, 2012, Regular Meeting
8. MAYOR'S/COUNCILMEMBERS’ REPORTS
8.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
8.2 MAYOR /COUNCILMEMBERS’ REPORTS
8.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)
· Sonoma County Transportation Authority (SCTA)
· Sonoma County Water Agency (SCWA) – Water Advisory Committee
· Solid Waste Advisory Group (SWAG)
· Association of Bay Area Governments (ABAG)
8.4 APPOINTMENTS TO BOARDS AND COMMISSIONS
Council may vote to make reappointments to the following Board:
· Board of Building Regulation Appeals – Four Designated Positions – Two Civil Engineers, Electrical Contractor, General Contractor. Incumbents have served one two-year term and may be reappointed for an additional four-year term to expire December 2014 pursuant to Santa Rosa City Code 18-04.050(D) and Council Policy 000-06.
9. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10. CONSENT ITEMS
10.1 MOTION -- CONTRACT EXTENSION - SECURITY GUARD SERVICES
This motion, recommended by the Finance Department, authorizes award of Amendment No. 11 to Contract 8777 for a one-year contract extension for security guard services to First Alarm Security & Patrol, Inc., San Jose, California, with no increase in contract unit prices, in the amount of $90,288.36. Funding for this contract extension is allocated in fiscal year 2011-12 and will be budgeted in subsequent fiscal years when approved by Council under various operational Key numbers.
10.2 MOTION -- CONTRACT AWARD - TRANSIT MALL RENOVATION
This motion, recommended by the Transportation and Public Works Department, awards construction Contract No. C01507, Transit Mall Renovation in the total amount of $ 1,882,308.00 to the lowest responsible bidder, R.E. West Builders of Santa Rosa. Funding for this project has been appropriated to Account No.45066. The source of funds is Categorical Transit funds. No City General Fund money is included in this project.
10.3 MOTION -- CONTRACT AWARD – PROPOSITION 1B OVERLAY
This motion, recommended by the Transportation and Public Works Department, awards construction Contract No. C00946, Proposition 1B Overlay in the total amount of $ 2,051,498.00 to the lowest responsible bidder, Ghilotti Construction Company of Santa Rosa, and establishes a total contract amount of $2,359,222.70 (the original contract amount plus a 15% contingency). This motion will allow the construction of asphalt concrete overlay and striping improvements on Santa Rosa Avenue from Yolanda Avenue to Bellevue Avenue and on Hoen Avenue from Yulupa Avenue to Summerfield Road. Funding for this project has been appropriated to Account No.17148. The source of funds are Proposition 1B - Local Streets and Roads Improvement, Congestion Relief, and Traffic Safety Account grant funds. No City General Fund money is included in this project.
10.4 RESOLUTION -- SUPPORT FOR LIFELINE TRANSPORTATION PROGRAM FUNDING APPLICATION FOR CITYBUS CAPITAL PROJECTS
This resolution, recommended by the Transportation and Public Works Department (1) authorizes the filing of an application with the Sonoma County Transportation Authority for $1,268,194 in PTMISEA funding under the Lifeline Transportation Program to support fixed-route bus and paratransit vehicle replacement, replacement of onboard security camera recording devices, and improvements to lighting at the CityBus Southside Transfer Center; and (2) authorizes the Director of Transportation and Public Works, or designee, to execute any actions necessary for this application and the acceptance of these funds. Projects to be funded include replacement of fixed-route and paratransit vehicles, replacement of recording units for onboard security camera, and upgraded to lighting at the Southside Transfer Center.
10.5 RESOLUTION --TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE III GRANT APPLICATIONS FOR FISCAL YEAR 2012/2013
This resolution, recommended by the Transportation and Public Works Department (1) approves the request to the Metropolitan Transportation Commission (MTC) for $150,000 of Transportation Development Act Article III funds to construct the Neotomas bike/pedestrian path, North Dutton Avenue sidewalk gap closure and Lewis Road bike improvements, (2) authorizes the Director of Transportation and Public Works Department to file the application and other required documents, and (3) authorizes the Chief Financial Officer to increase appropriations in JL Key 17406 – Neotomas Bike route by $85,000 of TDA Article III funds, establish a CIP project as North Dutton Avenue sidewalk gap closure and appropriates $30,000 of TDA Article III funds to this project, and establish a CIP project as Lewis Road bicycle facilities and appropriate $35,000 of TDA Article III funds to this project.
10.6 RESOLUTION -- ANNUAL REVIEW OF THE GENERAL PLAN AND THE GROWTH MANAGEMENT AND HOUSING ALLOCATION PLAN ORDINANCES
This resolution, recommended by the Department of Community Development, authorizes the City Council to receive a report regarding the Annual Review of the General Plan and the Growth Management and Housing Allocation Plan Ordinances.
10.7 ORDINANCE ADOPTION – MONTECITO SHOPPING CENTER REZONING
This ordinance, introduced at the March 13, 2012, Regular Meeting, rezones three parcels totaling 18.24 acres from the Planned Development (PD) zoning district to the Community Shopping Center (CSC) district located at 560 Montecito Center, 6240 Montecito Boulevard, and 6598 Montecito Boulevard.
11. REPORT ITEMS
11.1 REPORT -- APPROVAL OF AMENDMENT NO. 4 TO THE MEMORANDUM OF UNDERSTANDING FOR UNIT 2—FIREFIGHTERS REPRESENTED BY INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 1401
BACKGROUND: As part of the FY 2010-2011 meet and confer on budget reductions, the City of Santa Rosa (“City”) and Santa Rosa Firefighters Local 1401, representing Unit 2 (“Firefighters”) agreed to meet and confer no later than July 1, 2012 on a new, lower retirement formula.
As a result of the meet and confer, the City and Firefighters have agreed to the implementation of a new, second tier retirement formula for new employees which includes 3%@55 and thirty-six (36) month final compensation under the State Public Employees Retirement System (CalPERS) and elimination of the City payment of the employee paid member contribution to CalPERS for new employees.
This agreement stipulates that as soon as a CalPERS contract amendment becomes effective, but not before July 1, 2012:
1. New employees will be provided with the benefit under CalPERS known as 3%@55.
2. Final compensation for all new employees hired after the effective date of the CalPERS contract amendment will be calculated using thirty-six (36) month final compensation.
3. All employees hired after the effective date of the new CalPERS contract amendment will contribute 9% of salary to the employee paid member contribution.
RECOMMENDATION: It is recommended by the City Manager and the City’s Negotiating Team that the Council, by resolution, accept this second tier of retirement and approve the amendment to the Memorandum of Understanding for and on behalf of the City’s Unit 2—Firefighters.
11.2 REPORT -- ADOPTION OF THE MEMORANDUM OF UNDERSTANDING FOR UNIT 5 – POLICE OFFICERS REPRESENTED BY THE SANTA ROSE POLICE OFFICERS ASSOCIATION
BACKGROUND: The City’s representatives and representatives from Unit 5 – Police Officers, represented by the Santa Rosa Police Officers Association, have met and conferred concerning a successor Memorandum of Understanding.
During negotiations, Unit 5 employees recognized the continuing financial difficulty facing the City of Santa Rosa and agreed on a two-year contract containing salary and pension reform concessions consistent with Council Goal 2. Concessions contained within this package generate approximate savings of $631,000 over a two year period with $538,000 in savings to the City’s general fund and are outlined as follows:
1. On or after July 1, 2012 or upon the effective date of the CalPERS contract amendment, new employees will be provided with the benefit under CalPERS known as 3%@55.
2. Final compensation for all new employees hired on or after July 1, 2012 or upon the effective date of the CalPERS contract amendment will be calculated using a thirty-six (36) month final compensation period.
3. All employees hired on or after July 1, 2012 will immediately contribute 9% of salary to the employee paid member contribution.
4. For employees hired prior to July 1, 2012, the 9% employee contribution currently paid by the City on behalf of the employee will be eliminated during the first 18 months of the contract in exchange for an 8% increase.
5. A new lower first step for new Police Officers will be created. The new first step will be 5% below the current first step in the salary range.
6. The Unit agreed to reduce persable compensation with a temporary concession of a 22.5 hour reduction to the annual holiday payout for the term of the contract.
RECOMMENDATION: It is recommended by the City Manager and the City’s Negotiating Team that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 5 – Police Officers, represented by the Santa Rosa Police Officers Association. The adoption of this two-year agreement will be effective July 1, 2012 and will end on June 30, 2014.
11.3 PUBLIC HEARING – DOWNTOWN COMMERCIAL OFFICE REZONING ORDINANCE
BACKGROUND: On August 2, 2011, the Community Development Department identified this site, comprised of 47 parcels along 2nd and 3rd Streets between E Street and Brookwood Avenue, as a candidate for the economic development rezoning efforts prioritized by the City Council. The existing zoning district for these properties is inconsistent with the General Plan and has been identified as an impediment to businesses in the area. Rezoning these sites to the Office Commercial (CO) zoning district was identified as a priority to ease re-occupancy, refinancing, and sale of the existing buildings by making their zoning consistent with their General Plan designations.
RECOMMENDATION: It is recommended by the Department of Community Development that the Council introduce an ordinance changing the zoning of 47 properties identified along 2nd and 3rd Street between Brookwood and E Streets to Office Commercial (CO) in order to bring them into consistency with the General Plan.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org
March 27 No meeting
Study Session – Post Redevelopment Planning – Capital Improvement and Affordable Housing
Staff Briefing - Santa Rosa Fire Department Fire Stations-Safe Surrender Sites
Report – Revised Street Light Design Standards
Report – Cooperative Agreement with Caltrans to Prepare Project Initiation Document for Hearn
Avenue Overcrossing at Highway 101
Report – Adoption of the Memoranda of Understanding and Documents for All Miscellaneous Units
Report – Transit Grant
Study Session – IFAS Implementation Update
Study Session – Update on Community Policing
Staff Briefing – CIP Quarterly Update
Presentation – Economic Competitiveness Task Force Update on the Go Local Business Program
Study Session – Spring Financial Update
Report – Council Goals and Strategic Objectives – Third Quarter Update
Report – FY 2012-13 Budget Update
April 24 No meeting
Staff Briefing – Water Use Efficiency Poster Contest Awards
Study Session – Realignment Update
Study Session – Policy Guidelines for Shared Services
Report – Community Improvement Grant Program
Report – Proposition 84 Grant Approval
Public Hearing – Ordinance Introduction – Fire Flow Requirements and Modification
MEETINGS FOR THE WEEKS OF MARCH 19 AND MARCH 26, 2012
March 22 - Planning Commission, 4:00 p.m., City Council Chamber, 100 Santa Rosa Avenue
March 26 - Housing Authority, CANCELLED
March 28 - Board of Community Services, 4:00 p.m., Finley Community Center, 2060 West
Community Advisory Board, 5:30 p.m., Finley Community Center, 2060 West College Avenue
March 29 - Personnel Board Meeting, 11:30 a.m., Municipal Service Center – South, 69 Stony
Charter Review, 5:00 p.m., Utilities Field Operations, 35 Stony Point Road