SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
CITY HALL, 100 SANTA ROSA AVENUE
JULY 18, 2006
3:30 P.M. (MAYOR'S CONFERENCE ROOM – ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION – NONE
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) (MAYOR'S CONFERENCE ROOM – ROOM 10)
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Employee Relations Manager; Karen Walker, Director, Human Resources and Jeff Kolin, City Manager.
Employee Organizations: Operating Engineers, Local 3 (representing City employee Unit 3 – Maintenance); Santa Rosa Firefighters Local 1401 (representing City employee Unit 2 – Firefighting).
3.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivisions (b)(1) and (3)(B) of Government Code section 54956.9. One potential case.
3.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN CITY COUNCIL CHAMBERS
4:00 P.M. (CITY COUNCIL CHAMBERS)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY SESSION(S) AND CLOSED SESSION(S)
6.1 PROCLAMATION – HOME AID (KEITH CHRISTOPHERSON AND JOE KEITH)
6.2 PROCLAMATION – HOME AID (RAY AMBROSIO)
PUBLIC COMMENT ON AGENDA ITEMS: Comments from the public will be allowed on all agenda items, except for public hearing items, at the time each item is called. Comment on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS – NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. APPROVAL OF MINUTES – NONE
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. CONSENT ITEMS
10.1 RESOLUTION – PACIFIC MUNICIPAL CONSULTANTS AGREEMENT
This resolution, recommended by the Department of Community Development, increases the maximum contract amount for Pacific Municipal Consults to $450,000. This contract is to retain the services of professional planners while recruitment and training of four new Planners is being done. The Contract Planners are handling the workload that has become pressing due to the settlement of the California Tiger Salamander issues in the Southwest Area and the administration for several large EIR Contracts for which developers have reimbursed the City
10.2 RESOLUTION – TRANSPORTATION FUND FOR CLEAN AIR PROPOSED PROJECT
This resolution, recommended by the Department of Public Works, authorizes the submittal of an application to the Bay Area Air Quality Management District (BAAQMD) requesting $225,000 from the Transportation Fund for Clean Air (TFCA) Regional Fund to construct bicycle lanes on Mendocino Avenue between McConnell Avenue and Fountaingrove Parkway and authorizes the Director of Public Works to execute the agreement(s) with the BAAQMD to complete the project if successful in obtaining TFCA funds.
10.3 RESOLUTION – INCREASING THE APPROPRIATIONS FOR THE INCREMENTAL RECYCLED WATER PROGRAM
This resolution, recommended by the Utilities Department, appropriates $700,000 from Fund 0680, "1998A Wastewater Bonds" to Project 8537, "Incremental Recycled Water Program Management" to provide adequate funds to increase existing program management contracts with Winzler & Kelly, Kennedy/Jenks and Merritt Smith Consulting for the following tasks; to provide for preparation of a draft EIR for the Discharge Compliance Project, for continued engineering support through the Draft EIR period, and for Incremental Recycled Water Program management, technical support and policy development.
11. REPORT ITEMS
11.1 REPORT – ANNUAL BOARDS AND COMMISSIONS DIVERSITY REPORT
BACKGROUND: Section 11 of the City's Charter requires an annual report on the diversity of the Council appointments to City Boards and Commissions. The Charter further requires that the report be discussed in public session. This is the second annual diversity report pursuant to a Charter amendment approved in the November, 2004 municipal election.
RECOMMENDATION: It is recommended by the City Manager's Office that the Council, by motion, accept and issue the annual report on the diversity of Council appointments to City Boards and Commissions.
11.2 PUBLIC HEARING – REVOCABLE NON-EXCLUSIVE LICENSE AGREEMENT FOR LONG-TERM ENCROACHMENT PERMITS
BACKGROUND: On June 27, 2006, the Council adopted an ordinance revising Chapter 13-04 of the City Code entitled, "Street Encroachments," which includes provisions for long term encroachments in the City's rights of way. Examples of long term encroachments include ground water monitoring wells, restaurant grease traps and electrical conduits.
This resolution approves the new form of Revocable Non-Exclusive License Agreement for long term encroachment permits which will protect the City's legal interests and require the permittee to inspect and maintain the encroachment during the life of the agreement.
RECOMMENDATION: It is recommended by the Public Works Department that the Council, by resolution, approve the form of the Revocable Non-Exclusive License Agreement for long term encroachment permits, set a fee for processing such agreements, and authorize the Director of Public Works to sign the agreements on behalf of the City.
12. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
14. MAYOR'S/COUNCILMEMBERS' REPORTS
14.1 (CONTINUED ITEM) RECONSIDERATION OF THE ADOPTION OF ORDINANCE NO. 3782 APPROVING AND ADOPTING THE GATEWAYS REDEVELOPMENT PLAN
BACKGROUND: At the Council's June 27, 2006, meeting a motion to reconsider the adoption of Ordinance No. 3782, which approved and adopted the Redevelopment Plan for the Gateways Redevelopment Project Area, was made and seconded. A motion was then made, seconded, and adopted which postponed consideration of the motion to reconsider to the Council's meeting of July 11, 2006. At the Council's July 11, 2006 meeting, a further motion was made, seconded and adopted which postponed consideration of the pending motion to the Council's July 18, 2006 meeting. The pending motion to reconsider the adoption of Ordinance No. 3782 will be considered by the Council at this meeting.
If the motion to reconsider is adopted, the Council will then have before it the question of whether the Redevelopment Plan should be amended and how or whether the Council should adopt an ordinance which approves and adopts the Redevelopment Plan without amendment as it was introduced on June 13, 2006.
RECOMMENDATION: Reconsideration of Ordinance No. 3782 is a matter of Council discretion.
14.2 APPOINTMENT TO BICYCLE AND PEDESTRIAN ADVISORY BOARD
The Council will consider and make one appointment to the Bicycle and Pedestrian Advisory Board.
15. CITY MANAGER'S/CITY ATTORNEY'S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
17. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
July 25: Consent – Rescue Vehicle Donation
Consent – Contract Extension – Janitorial Services
Consent – Assessment Lien Against Real Property – 1063 Leddy Avenue
Consent – Approving the Appeal of the Planning Commission Decision to operate at 3421 Bonita Vista Lane, Serving up to 24 Children
Report – RFQ/RFP Process for Retail Space Development
Public Hearing – Suard Annexation and Prezoning NESR 5-03 – 1036 Calistoga Road
Public Hearing – Placement of Annual Storm Water Enterprise Charges on the General Tax Roll
Aug 1: Consent – Annual Benefit Assessment District Budget (Central Parking Service Facilities District)
Consent – Restructure of the Community Advisory Board
Aug 8: Study Session – Joint Meeting with Cultural Heritage Board regarding Council Goals Memo
Consent – Mid-block Crossings
Aug 22: Proclamation – Deputy Chief of Police Scott Swanson
Pending Possible Revisions to Smoking Ordinance
Report on Graffiti Ordinance Effectiveness
Transit Ridership Advisory Committee
Amendment to North Bay Franchise Agreement
MEETINGS FOR THE WEEK OF JULY 17, 2006:
July 17: Cancelled – Economic Development Subcommittee
Cancelled – Bicycle and Pedestrian Advisory Board, 4:00 p.m., Transit Operations Building, Room 102, 45 Stony Point Road
July 18: Customer Service Subcommittee, 1:30 p.m., City Hall Annex, Room 7 A/B
July 19: Luther Burbank Home & Gardens Board, 9:00 a.m., Finley Community Center
Cultural Heritage Board, 2:30 p.m., City Hall, Conference Room 7
July 20: Board of Public Utilities, 1:30 p.m., City Hall, Council Chambers
Design Review Board, 3:00 p.m., City Hall, Room 7
Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at: http://srcity.org